2021 Conference Proposal Guidelines

Guidelines for 2021 Conference Proposals


Part I. Guidelines for Proposing a Paper, Panel, Roundtable, or Panel Stream

Titled Papers

Any AATSEEL member may submit a paper proposal to the conference. A complete paper proposal consists of:

• the author’s contact information (name, affiliation, postal address, phone number and email)

• paper title

• an abstract

• desired panel placement (if known)

*Note that for 2021 and the foreseeable future: proposals no longer need to request an LCD projector. Projectors are guaranteed for all panels and roundtables. Please see AATSEEL's Call for Papers page on the AATSEEL website (the April 15 and August 1 deadlines remain the same).

FAQs About Streams

* What is a panel stream?

* 2-3 thematically connected panels or roundtables (with 8-12 total participants in the stream). They will be listed in the conference program with the same panel title (subtitles can be used to distinguish the focus of the individual panels) and be scheduled during dedicated stream sessions.

* What topics are eligible for panel streams?

* Any area that is typically part of the AATSEEL conference can be proposed as a stream topic (eg. second language acquisition and pedagogy, literature, film, linguistics, culture, media studies, theory, etc.). Keep in mind that the stream topic should be capacious enough to suit 10-12 participants’ presentations. The Program Committee will work to ensure a diverse blend of stream topics so we encourage all AATSEEL members to consider proposing a topic.

* What is the role of the stream organizer?

* The organizer(s) must submit a topic proposal, help recruit participants, serve as a reviewer of individual abstracts submitted for the stream, and help to arrange the panel format and organization.

* How can the panels be organized?

* We encourage diversity and flexibility in constructing the panels. They can be structured as traditional paper panels or roundtables or they can diverge from those formats. Possible alternatives include structuring the stream as a response to a single scholarly work or devoting one stream panel to a single “keynote” speaker with the other panels devoted to responses to the speaker.

* What will the makeup of panel participants be?

The streams must be composed of a variety of generations of scholars (ie. graduate students, contingent faculty, K-12 teachers, junior faculty, advanced scholars). The stream organizer may invite up to half of the total stream participants. The remainder of the stream will consist of participants who submit abstracts to the Program Committee.

Submission of Proposals

Consult the Call for Papers page for details. Deadlines for submission will remain the same as in previous years. All proposals must be submitted through the webpage. Emailed or mailed proposals will not be accepted.

Part II. Participants, AATSEEL Membership and Conference Preregistration

Multiple Participation

There is no limit on how many times a member may appear on the program. Participants, however, are limited to one single-authored paper in the general conference and one single-authored paper in each stream session (“A” and “B”). A member presenting a single-authored paper may also present a co-authored paper, however, as long as at least one additional co-author is registered and present at the conference (in other words, as long as the second paper results in registration for and attendance at the conference by an additional person).

Participant Attendance

Agreeing to appear in the conference program constitutes an obligation to attend the conference and participate in person. Late withdrawals (after the online program is published in November), other than for cases of emergency, will be subject to administrative review, and may result in exclusion from future conference programs. Because of the importance of discussion and feedback in the conference, papers may not be read by others for absentee panelists. Accepted papers, however, may be carried over to the next year’s conference at the discretion of the Program Committee Chair. Participants who deferred from one year due the next because of unforeseen circumstances should contact the Program Committee Chair, Ainsley Morse (ainsley.e.morse@dartmouth.edu).

AATSEEL Membership and Conference Preregistration

In conformity with AATSEEL’s bylaws, all conference participants must be members of AATSEEL in good standing and must preregister for the conference by January 10, 2021. Additionally:

1. AATSEEL Membership: Notification of acceptance of abstracts will be sent only to AATSEEL members in good standing. Memberships expire June 30th each year. Those submitting abstracts are encouraged to renew membership when submitting an abstract to avoid delays in appearing in the online conference program.

2. Conference Registration: Conference participants who have not preregistered by January 10 will be deleted from the conference program unless they have been given approval to register late or on-site by the Conference Manager (aatseelconference@usc.edu) by January 10.

3. Exceptions to Membership Requirement: Scholars from regions other than North America as well as non-Slavists may apply to the Executive Director, Elizabeth Durst , for exemption from the membership requirement, which will be determined on an individual basis. Please request exemption from the membership requirement when you submit your abstract, so as not to delay acceptance.

4. Exemptions to Conference Registration: Colleagues from Eastern Europe and the former Soviet Union for whom the conference cost would prove a significant financial hardship may apply for exemption from the registration requirement, which will be determined on a case by case basis. Please request exemption from the registration requirement when you submit your abstract, so as to avoid being deleted from the program solely for failing to register.

5. Poets participating in the Poetry Reading who are not Slavists and are not taking part elsewhere in the program are exempt from the conference registration requirement, as well as the AATSEEL membership requirement.

6. Graduate students who are willing to volunteer four hours of time at the conference may have their registration fee waived. A Call for Volunteers is usually issued one month before the conference, or interested graduate students may contact the Conference Manager at any time prior to the conference (aatseelconference@usc.edu) to express interest in volunteering. Graduate student volunteers must sign up in advance of the conference in order to volunteer because once on-site, the schedule of volunteers is firm.

Part III. General Guidelines for Writing an Abstract

The goal of the review process is not to adjudicate a competition for a limited number of slots, but, rather, to ensure that all papers presented meet minimum professional standards and reflect careful preparation in advance. The peer review is intended to be as objective and inclusive as possible. Division heads, who are responsible for review procedures, will try to achieve the widest possible representation of the membership with respect to disciplinary subdivision, school of thought or type of approach, seniority, geography, and type of institution or affiliation. The review process will be applied uniformly to all prospective conference participants.

An abstract should briefly present a hypothesis and outline the author’s plan for defending that hypothesis. An ideal abstract, like a good paper, should identify a problem (linguistic, pedagogical, literary, historical, or cultural) that needs solving or present a hypothesis that sheds light on the interpretation of a text or body of texts. (A text need not be strictly “literary” and could be, for example, a work in film, television, painting, music, or other arts and media.) A paper may identify a new problem and propose a solution, or may identify a complete or partial solution to an existing problem. Alternatively, a paper might indicate that a generally held view has unrecognized shortcomings, without necessarily proposing a comprehensive analysis to replace the received wisdom. Some papers, especially in pedagogy, may provide critical descriptions and analyses of existing, innovative, or proposed methods and materials used in teaching language, literature, or culture. Papers in literature may propose a new analysis of a text, offer a new application of an established critical theory or theories of textual analysis or interpretation, or present a new theory of textual interpretation. Papers in culture may include analyses of texts in a variety of “high” and popular arts and media or broader historical, societal, or cultural studies. Abstracts on interdisciplinary topics are welcome. If your proposed paper makes use of a particular methodology or theoretical framework, it is important to state this clearly; a reference as brief as “relying on approach X,” “applying the principles of Y,” “analyzing the problem within a Z framework,” or “I am approaching the problem from the point of view of A and B’s theory of Q” is sufficient.

Naturally, the further your work has progressed, the better your abstract is likely to be. Ideally, you will summarize work that is already completed, but this is not required, or even expected. More likely, you will have the outline of your analysis in mind, but will not have worked out all the details; this is also legitimate. However, if you have merely identified a problem you would like to examine when you get a chance, on which you have not yet conducted any research, it will be difficult to represent it convincingly. The Program Committee will be given the authority to reject largely hypothetical papers.

Deadlines: AATSEEL 2021 Annual Meeting (Philadelphia, Pennsylvania)

March 1, 2020: The Call for Papers for the 2021 Conference is announced.

March 15, 2020: Panel Stream topic proposal deadline (sent via email to the Streams Division Head)

April 1, 2020: Stream Proposal submissions are notified of acceptance or rejection.

April 15, 2020: First abstract deadline. Consult the Call for Papers for submission procedures.

May 31, 2020: Notification from April deadline. The Program Committee notifies authors about first-round abstract review. Notification will be sent only to AATSEEL members in good standing and those whose requests for exemption from the membership requirement have been approved.

June 30, 2020: 2019-20 memberships expire. Please renew in order to remain a member in good standing, or join in time to submit by the second deadline.

August 1, 2020: Second abstract deadline; Deadline for submission of rosters for Roundtables; Deadline for submission of rosters for Fora on Instructional Materials.

September 15, 2020: Notification from second round. The Program Committee notifies authors about second-round abstract reviews. Notification will be sent only to AATSEEL Members in good standing and those whose requests for exemption from the membership requirement have been approved.

September 30, 2020: Deadline for submission of revised abstracts.

November 15, 2020: Full preliminary conference program will be published and announced.

January 10, 2021: Preregistration deadline for conference participants. All conference participants who have not received a registration waiver or an extension granted by the Conference Manager must preregister for the conference by this date. Presenters who have not preregistered will be deleted from the online conference program and will not appear in the hard copy program book.

January 31, 2021: Preregistration closes. After this date attendees will be required to register (at higher fees) on-site in Philadelphia.

February 25-28, 2021: AATSEEL Annual Conference in Philadelphia, PA